Archon Data Store (ADS) is a secure archival platform that allows storage and management of your HR & payroll data without compromising its minimal footprint. It facilitates the search, processing, and analysis of paystub records at a large scale to provide business insights.
As payroll data accumulates, the legacy system slows down, affecting operating performance. It’s essential to free up and remove inactive data from the primary storage.
Streamlined data migration is pivotal while moving the employee payroll data to the new HR payroll system. During the migration, expiring or retiring needs to be archived to avoid expensive migration to the new system.
Payroll Data retention and payroll record keeping methodologies in ADS utilize automated retention strategies, enabled with security, regulatory compliance and quick data retrieval. When you choose to maintain your records, the legacy and inactive employee payroll data is moved to a centralized archive.
Security measures are implemented through role-based access controls and encryption. Compliance requirements are met through regulatory alignment with data protection and regulations, such as FLSA and GDPR.
Automated purging system implements a process to purge the payroll data from ADS once the data retention period of the data expires.
Archon Suite is capable of supporting payroll data archival and retention functionalities through three flagship platforms – Archon Analyzer, Archon ETL and Archon Data Store (ADS). Archon Suite executes encryption and masking of payroll data during legacy platform decommissioning.
Archon Analyzer analyzes your payroll data through legacy systems and classifies them based on demographics, salary, benefits, retention, and compliance information. Helps identify patterns and relationship between data sources.
Archon ETL seamlessly connects with the legacy systems and performs the extraction and transformation of payroll data from payroll systems. With automated data parsing and integration through APIs.
Archon Data Store (ADS) is a secure and scalable archive system to store, secure, and manage payroll data for compliance, cost reduction, and performance improvement. Payroll data archival is equipped with an automated data retention policy and defensible data deletion.
The siloed payroll data is automatically moved from the legacy and live systems, which improves the overall performance of the system. Automated data retention ensures safe storing and purging of data based on retention periods.
Benefits
Storing employee payroll data must adhere to legal requirements mandated by regulations like IRS, GDPR, FLSA etc. Crucial methods to archive payroll data are to implement robust security – data encryption, and role-based access controls. Also, regular audits of stored payroll data are statutory to maintain accuracy, identify issues, and establish integrity.
Benefits
Read more about compliance, their purpose, and data retention period here.
Archiving historical data reduces the data load on legacy payroll systems, resulting in faster processing and improved performance of production environment. Also, well-structured and organized data simplifies complex data operations like data audits and data retrieval.
Classified and stored payroll data gives valuable insights and analytics, making data-driven decisions simpler. Transparent and secure access to employee pay records and tax forms boosts employee trust.
Benefits
Data stored on storage tiers is classified as hot, warm, and cool. Hot data refers to the frequently accessed data, warm data is the siloed data that is used less frequently, and cold data is usually retained not to be used again.
Business agility enhances as the organizations focus on administrative work, while the data maintenance is taken care of.
Benefits
Want to know more on how ADS decouples payroll data and reduces cost? Read more about tiering and its benefits for applications.
Check out our definitive guide to security & compliance within Archon Data Suite, and learn more about the product architecture, design considerations, our methodology, and our approach to data processing.
Payroll data contains sensitive personal and financial details, so it's important to use encryption and access controls. Today’s archiving tools use strong encryption, like AES-256, and strict access rules to keep information safe. This helps prevent data breaches and supports privacy law compliance.
You can measure ROI by measuring the savings on storage and infrastructure, less time spent on audits, better system performance, and fewer compliance penalties. Improved data security and efficiency also help organizations save money and reduce risks.
Moving old or inactive data out of main systems lowers storage and infrastructure costs. It also helps systems run faster by freeing up resources. Tools like Archon Data Store use compression and tiered access to save space and stay compliant. So, organizations can cut costs without compromising data quality.
Role-based access controls allow organizations to define permissions based on job responsibilities. By granting access only to those who need it and tracking data interactions through audit logs, you can protect sensitive information. At the same time you can enable smooth workflows for audits, reporting, and day-to-day tasks.
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