Compliant Healthcare Data Archival & Availability with Secure Interoperability
Archon Data Store modernizes the data management strategies of healthcare industry with cost-efficient, compliant, long-term data retention, and data accessibility solutions – while significantly safeguarding the historical data of patient records.
Overview
Healthcare industry generates vast amounts of data every day including clinical data, medical records, administrative documents, and research reports. These data are digital as well as traditional paper-based records. Retaining both forms of healthcare data is essential for patient care retention policies, audits, legal needs, and compliance regulations like HIPAA. However, keeping paper-based records for a long time is impossible, and accessing them is difficult too. Storing digital records in legacy systems poses security risks, increases IT resource costs, and reduces the performance of production systems.
Outdated systems make interoperability and HIPAA compliance a struggle—Legacy tools like Epic and Cerner struggle to keep up with modern demands, stifling patient care. Potential exposures are possible with your outdated operating systems like Solaris, IBM and HPUX. Besides, the yearly maintenance cost to support these legacy systems runs into millions.
Why do you have to retire these legacy clinical applications from their operations imperative? Enterprises must take steps to protect their clinical data since the severity of data breaches continues to rise. Unprotected health information may even lead to PII theft. Organizations may face hefty fines for failing to protect PHI, which is the regulatory requirement for HIPAA.
To address these challenges, healthcare industry focuses on modernizing its data management process. This is where Platform 3 Solutions plays a crucial role with its core product Archon Data Store (ADS), a secure archival platform—primarily focuses on legacy application decommissioning, data migration, and compliant-secure archival.
Patient3Sixty, the flagship product of Platform 3 Solutions specifically built for Healthcare industry. It brings effective patient data governance with a comprehensive clinical view of patients’ records.
Why use Archon?
Immutable Cost-efficient Storage
In healthcare industry, storing your non-active data is as important as managing active data. Storing such inactive historical data escalates operational costs. Data storage in legacy systems becomes vulnerable to tampering. With its robust platform, ADS archives active systems and legacy systems alike. Thus, ADS reduces the storage cost by freeing up the production systems and strengthening data immutability.
Features:
- Data compression and Storage tiering minimize EHR storage space and cost
- Offloading old patient records to ADS improves storage environment performance
- On-prem, cloud, and hybrid modes of archival enable to optimize storage cost of larger digital files like X-rays, CT Scans, and MRIs
- Eliminating the duplication reduces storage footprint and minimizes storage infrastructure expenses
- Preventing unauthorized access to healthcare databases ensuring immutable, tamper-proof archiving
Risk Mitigated Archival Aligns with Compliance
Patient data protection is crucial in healthcare industry. Meeting regulatory compliance standards is also significant. ADS’s security mechanism safeguards sensitive patient information. Archival meets compliance requirements of healthcare regulations and retention policies.
Features:
- HIPAA-compliant long-term storage of Electronic Health Records (EHR)
- Secure Interoperability for seamless, secure data exchange with legacy systems
- Secure PHI data protection with end-to-end encryption
- Metadata-driven granular retention policies
- eDiscovery support for data search and retrieval
- Audit-ready immutable audit trails
Decommissioning & Future-proof Data Access
Managing records in outdated legacy systems like EPIC and Cerner is a constant pressure for healthcare enterprises. Maintaining clinical data and operational data is costly and has compliance risks. Decommissioning such legacy applications and modernizing data archival process is essential. ADS decommissions outdated systems with secure, scalable solutions. It provides future-proof access to healthcare records with audit-ready and compliant-ready capabilities.
Features:
- Data migration with metadata preservation
- Archiving legacy EHR and PHI data
- Transparent Data Mapping for accurate migration of critical data
- Data integration enables future-proof data access after decommissioning
- Access to archived data through search and retrieval capabilities
- Data retention and legal holds for audits and litigations
Patient3Sixty – 360° Comprehensive View of Patient Record
With Patient3Sixty application, you can get a comprehensive solution for decommissioning your obsolete clinical systems and integrating information into primary EMR. Single point access to patient records and reducing data retrieval time. Accounts Receivable (AR) burn-down with revenue cycle management and financial performance.
Features:
- Access clinical records of patients directly from EMRs
- Centralized single ROI platform – combining data from various EMRs
- Comfortable record-keeping and analysis
- Robust audit & reporting for performance monitoring and compliance
Product Security Whitepaper: Archon Data Suite
Check out our definitive guide to security & compliance within Archon Data Suite, and learn more about the product architecture, design considerations, our methodology, and our approach to data processing.
Healthcare Use Cases
Mergers & Acquisitions
- After merging or acquisition of other healthcare enterprises, consolidation requires retiring redundant systems.
- Requirement of preserving historical clinical records.
- Need for unified data archival from various sources.
Legacy System Decommissioning & Data Migration
- High maintenance cost to support legacy EHR/EMR systems.
- Migrating from legacy to modern HER/EMR platforms.
- Vendors like Amalga HIS & VistA exiting from supporting healthcare enterprises.
Patient Data Breach & Security Incident
- After data breach incidents – for instance, the proven incident of HealthEquity (March 2024)—unauthorized access exposed the sensitive PII and PHI.
- Legacy system vulnerabilities exposed by internal security audit.
- Comply with new security standards.
- Transitioning to zero-trust security solution.
Healthcare Compliance & Audit Mandates
- Certification, Re-certification & Accreditation.
- Update in healthcare data retention standards.
- Legal hold requirement & litigation.
- Health insurance claims.
- Corporate governance audits.
- Clinical records quick retrieval.
- Long-term PHI archival.
Cost-effective Patient Records Retention
- To reduce storage & licensing costs of EHR/EMR.
- Requirement of reducing TCO.
- Reducing maintenance cost of historical patient records retention.
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