Compliant-Secure Smarter Data Governance for More Transparent Government

Modernized data archival solutions ensure security & compliance with long-term access to public data without the costly burden of outdated infrastructure.

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Overview

From enormous data volumes to compliance mandates, Government departments at federal/central, state, and local levels are facing increased challenges in data management and governance. These public sector institutions are under pressure to retain data securely and compliant with regulations such as Freedom of Information Act (FOIA) and The National Archives and Records Administration (NARA) requirements in the USA, Right to Information (RTI) and Public Records Administration in India, and General Data Protection Regulation (GDPR) and eIDAS Regulation in EU. Much of these data are stored in aging legacy systems that are expensive to maintain and challenging to access for future retrieval.

Platform 3 Solutions’ Archon Suite offers a modernized data archival solution by decommissioning these outdated systems and migrating data into a single, secure, searchable archive with Archon Data Store (ADS). ADS facilitates government departments to archive their data securely, remain cost-effective, retain compliance & audit-ready, and be retrievable.

Why use Archon?

Cost-effective Secure Retention of Archived Data

Risk management is vital to protect sensitive government information. Archon Data Store undoubtedly secures the archived data as a critical mandate with access control and security policy compliance. ADS provides a cost-efficient archival solution to Government IT departments that often operate under limited budgets and manual resources.

Benefits

Minimizing IT footprints with tiered storage and data compression
Cloud archiving solutions (Azure, AWS) for reduced TCO and scalable storage
End-to-end data encryption at rest and in transit
Centralized user management by integrating with IAM systems for
Role-based access control
Audit logging
Policy Enforcement
Anonymization & Masking to protect citizen-identifiable records

Legacy System Decommissioning and Saving from Technical Debt

Many government agencies are still operating on legacy systems such as Mainframes and COBOL to store and retrieve records. Maintaining these systems is expensive and poses security risks. Archon Suite facilitates secure easy retirement of these aged systems. Archon Data Store archives the historical data extracted from these legacy systems and retains all critical information intact. Not compromising security, compliance, and access to these data.

Benefits

AI-driven retirement assures all essential data archiving
Future-proof access to historical data and quick retrieval
Legacy system decommissioning reduces IT costs and license fee

Meeting Compliance Regulations with eDiscovery & Rapid Access

Government agencies are subject to various federal/central and state-level data retention regulations (HIPAA, FOIA, NARA, CJIS). Failure to comply with these regulations or submit records on demand leads to legal consequences and penalties. Archived data sealed in inaccessible patterns makes data transparency difficult. Reporting and analytics become challenging.

With proven AI-driven capabilities, ADS archives historical data with public sector governance and compliance. Data retention and access with stringent security standards.

Benefits

Indexing & Metadata-driven query for public record requests and legal search
Data migration with mapped schemas and tagging
Automated retention schedules comply with HIPAA, FOIA, NARA, CJIS, and other federal/central & state-specific regulations
Immutable data access and defensible deletion with audit trails

Built-in Security and Compliance

Product Security Whitepaper: Archon Data Suite

Check out our definitive guide to security & compliance within Archon Data Suite, and learn more about the product architecture, design considerations, our methodology, and our approach to data processing.

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Government Use Cases

Digital Legacy Transformation

Migrate legacy systems to modern cloud platforms.
Archive access to decades of government data.
Retire outdated infrastructure to cut costs.

Integration and Data Harmonization

Merger data siloed systems into unified platforms.
Eliminate redundant applications to streamline IT operations.
Monitor performance with central data dashboards.

Regulatory Transparency & Accountability

Implement tamper-proof audit trails for sensitive data.
Enable real-time monitoring critical system to maintain compliance (FISMA, HIPAA, GDPR)
Support long-term data retention and historical data obligations.
Align data system with standards and transparency (NIST 800-53, ISO 27001, and FedRAMP)

Data protection & Risk Reduction

Secure sensitive government data with end-to-end encryption.
Enforce a Zero Trust architecture to validate user and system.
Stay aligned with evolving data protection laws (CMMC, CCPA)
Decommission legacy system to reduce data breaches.

Mergers & Acquisitions

Legacy System Decommissioning & Data Migration

Cost-effective Patient Records Retention

Patient Data Breach & Security Incident

After data breach incidents – for instance, the proven incident of HealthEquity (March 2024)—unauthorized access exposed the sensitive PII and PHI.
Legacy system vulnerabilities exposed by internal security audit.
Comply with new security standards.
Transitioning to zero-trust security solution.

Healthcare Compliance & Audit Mandates

Certification, Re-certification & Accreditation.
Update in healthcare data retention standards.
Legal hold requirement & litigation.
Health insurance claims.
Corporate governance audits.
Clinical records quick retrieval.
Long-term PHI archival.

Related Blogs

Read the latest from Platform 3 Solution's team to learn more about the world of data management.

What Salesforce-Informatica Acquisition Means for Your Data Archival Strategy

Salesforce Acquires Informatica: What Happens to Your Archival Strategy Now?

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29/05/2025

Salesforce acquires Informatica. What's next for your archival strategy, compliance, and historical data? Essential insights for data governance leaders.