Empowering Institutions with Smarter, Scalable Data Solutions
Archon Data Store (ADS), an open-source archive Lakehouse platform transforms andmodernizes the data management solution of Education industry. Managing data siloscreated by legacy systems of educational institutions and addressing students’ data retention& compliance challenges with its strategic approach.
Overview
Millions of records are generated in Education industry every day. Its massive data growth ranging from students’ onboarding to course completion. This includes their performance metrics primarily. Tremendous growth of new technologies empowers students, enabling them to create and upload digital information enormously. Whether structured or unstructured, all these data should be archived and kept compliant and secure. Apart from archiving, the data should be available whenever they need to access required data.
Are the data growth and archival properly managed by the educational institutions and other relevant regimes? With disparate legacy systems, most institutions struggle to manage student data and other supportive advanced learning platforms.
Archiving students and administrative legacy data with Archon Data Store assures getting rid of data silos that prevent decision-making and integration. Thus, ADS ensures compliance with institutional requirements, FERPA, and other educational data protection laws.
Why use Archon?
Addressing Massive Data Growth
With data explosion due to online learning, digital assignment submissions, and cloud-based technologies, legacy systems consume up to 50% of IT budgets of educational institutions. ADS manages education sector’s data growth with its unified, compliant, and scalable platform.
Benefits
- Archiving structured (student administrative records), unstructured (digital assignments), and semi-structured data into a single platform
- Cloud-based and on-prem storage flexible for institutions of any size
- No costly infrastructure investment
- Storage tiering – archiving inactive historical data in low-cost cold tier and active data in hot tier for real-time usage
Education Data Management with Compliance
Maintaining records is insignificant in education sector. Data retention playing a vital role in maintaining compliance with students’ data protection regulations. ADS supports requirement-based retention policies. Safeguards data under legal and institutional standards. Builds a compliant, future-ready data infrastructure for educational institutions.
Benefits
- Automated retention policies ensuring compliance with archived data
- eDiscovery support & Metadata-driven access comply with FERPA (Family Educational Rights and Privacy Act)
- Encrypted storage & Role-based access control comply with FRCP (Federal Rules of Civil Procedure)
- Compliance with FERPA & FRCP reduces penalty risk and legal challenges
Secure Data Management Solution
Legacy systems lack modern security features, worsening data breach vulnerabilities. Security-focused platform of ADS is designed to protect data with encryption and compliance capability. Long-term data protection for secure digital learning. It ensures regulatory adherence, thereby building the trust of institutions.
Benefits
- End-to-end encryption with robust algorithms prevents unauthorized access to research, intellectual property rights, and data related to grants & experiments
- Air-gapped sensitive data protection with Data Bunker to protect students’ transcripts, PII records, and their medical records
- Role-based access control for secure data retrieval of academic, finance, and administrative records
- Data integrity with immutable and auditable data access
Fast, Secure Data Search & Retrieval
Legacy systems create data silos. Storing data in such outdated systems makes it difficult to access critical information like student records in real time. ADS provides centralized access to academic, financial, and administrative data. Its scalable platform provides a modern data search and retrieval solution that is essential for students’ outcome analytics and compliance.
Benefits
- Metadata-driven search includes predefined, ad-hoc, and cross-application searches simplifying data discovery
- Sub-second search with Parquet columnar format supporting transcript requests, audit, and compliance with FERPA/FRCP
- Data democratization to access data regardless of technical expertise
- For effective decision-making
- Compliant with FERPA, students can access their records
- Multiple access methods include User screen, API, DB queries, BI tool integration, and native dashboards – enabling technical and non-technical users to search and retrieve data effortlessly
Product Security Whitepaper: Archon Data Suite
Check out our definitive guide to security & compliance within Archon Data Suite, and learn more about the product architecture, design considerations, our methodology, and our approach to data processing.
Education Use Cases
Preserving Students’ Records Indefinitely
- To maintain students’ transcripts for long-term use
- For later verification of credentials
- Supports students’ transfer and re-admission requests
- Enables lifelong learning initiatives
- Required for institutional accreditation and audits
For Regulatory Compliance
- Ensures compliance with FERPA to protect students’ privacy
- FRCP requires fulfilling students’ legal requests for information
- Maintains student records for legally mandated periods, aligning with education board retention policies
- Meets FERPA, FRCP, GDPR, and other regional data protection regulations through secure, long-term retention
- Empowers students with rights to access and correct electronically stored personal data
Decommissioning Legacy System
- Eliminates maintenance costs of obsolete systems and outdated technologies
- Addresses discontinuation of vendor support
- Enables migration from outdated SIS & LMS platforms
- Reduces risks of data loss, breaches, and cyberattacks in old systems
- Supports modernization for secure, long-term access to student historical records
Keeping Administrative & Financial Records
- Ensures retention of HR and payroll records
- Supports compliance and audit processes
- Maintains data related to grants, funding, donors, and endowments
- Helps preserve institutional governance documentation
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