Most unstructured content and documents are born coming in the door – contracts, liens, leases and the like. Then you have those outbound communicates that grow by the millions every month and might end up in the IBM Content Manager OnDemand (CMOD) system. When storage was expensive, CMOD did a nice job at dissecting every document to reduce the storage needs per statement.
But today, storage is essentially free. Considering all these customer statements are being kept for three reasons:
- Customer access
- Retention requirements
- Regulatory requirements
The fundamental cost/document retention costs inside a CMOD system keep going up. People who understand how to administer CMOD are hard to find. The year-over-year subscription-and-service costs from IBM keep going up. Finally consider how IBM no longer owns CMOD – they sold it to UNICOM almost 4 years ago.
THEN comes the fact that it is on-premise and complex technology that has a major release coming end-of-life April 30, 2020.
But to make this change possible an organization needs to validate what it in the repository – what is kept and what can be deleted. Add to the fact that integrations exists that feel the repository with go-forward statements and a presentation-management layer for both internal employees and possibly customers.
This is where Archon, by Platform 3 Solutions, is engineered to understand CMOD and validate metadata and retention policies to also make it possible to move the documents to a better and cheaper option = like OpenText InfoArchive where you pay by the terabyte. This brings a never-generation development and integration platform along with complete retention, chain-of-custody, security and metadata management of all the documents at a fraction of the cost.