Retail Data Archival
Legacy POS, CRM, and ERP systems weren’t built for today’s retail pace or data volume. They're expensive to maintain, hard to integrate, and even harder to scale. Archon Suite helps you break free by archiving legacy data, slashing IT costs, and unlocking historical insights for real-time retail strategy.
Overview
Modern retail runs on data. Yet for many retail enterprises, outdated systems and siloed architectures are slowing innovation. Whether it’s aging POS systems, scattered CRM data, or rigid ERPs, the cost of keeping legacy systems alive in retail keeps rising. But patching old systems is not the future.
Retail enterprises should harness data to create smarter, faster, and more personalized retail experiences. That journey starts with an intelligent data archival platform, Archon Suite. Archon Suite is your all-in-one platform for intelligent, compliant, and cost-effective retail data management. Trusted by leaders like BestBuy, Nasdaq, and Rexel, Archon Suite enables retail enterprises to archive legacy data while preparing for what’s next.
The Archon Suite: Built for Retail
Data Archival at Scale
Retail-Optimized Intelligent Archiving
Archon Suite automatically archives data from POS, CRM, ERP, and legacy retail platforms like Oracle Retail, SAP, or PeopleSoft.
Benefits:
- Save millions in software license fees by safely decommissioning outdated retail systems
- Automatically apply retail-specific retention rules
- Built-in tagging for promotional history, pricing changes, seasonal data bursts, and loyalty program logs
One-Click Data Migration & Classification
Archon fast-tracks your migration from aging retail systems without losing historical value. Extract, transform, and migrate massive volumes of sales, customer, or inventory data with zero custom scripting.
Benefits:
- One-click archival from legacy POS, CRM, and ERP with an automated extraction of transactional and customer data
- Save 80% on storage by auto-compressing and deduplicating legacy data before moving it to deep archive tiers
- Use historical insights for smarter planning, seasonal forecasting, and supplier negotiations
Compliant & Audit-Ready Storage
Archon Suite comes with built-in WORM storage, legal hold, retention policies, and real-time audit logs.
Benefits:
- 100% compliance with PCI-DSS, SOX, GDPR, and SEC 17a-4
- Save on legal costs and reduce audit turnaround from weeks to hours with instant, query-ready access to historical data
- 360° metadata tagging for data classification based on retail business logic — filter by SKU, region, campaign, store, or fiscal quarter
Enterprise-Grade Security for Retail Operations
Protect every byte of your retail data with end-to-end encryption, role-based access, anomaly alerts, and zero-trust security.
Benefits:
- 100% data security from store to cloud — no leaks, no weak points
- Ensures only the right teams can access sensitive customer, pricing, or financial data
- Full chain-of-custody and tamper-proof logs
Don’t Let Legacy Retail Data Drain Your Budget
Archon Suite helps you get more from the data you already have. Talk to us today and see how much your retail enterprise could be saving.
Product Security Whitepaper: Archon Data Suite
Check out our definitive guide to security & compliance within Archon Data Suite, and learn more about the product architecture, design considerations, our methodology, and our approach to data processing.
Retail Use Cases
Archiving Retail CRM Data
- Archive and auto-classify customer data by purchase history, loyalty tier, region, and campaign engagement
- Enabled marketing teams to run lookback analysis for upsell/cross-sell strategies
- Removed the need to maintain or pay for old CRM licenses
Decommissioning POS System
- One-click archival of all POS data, including receipts, product-level transactions, and customer profiles
- Decommission the legacy system, saving the company over million dollars annually in licensing and infra
- Enabled audit-ready access to historical transactions with full WORM storage and legal hold
Archiving ERP Data
- Archive 10+ years of ERP financial data and tagged records with vendor, PO number, and fiscal year
- Applied legal hold and WORM storage to meet SOX and SEC 17a-4 requirements
- Teams can search and retrieve records instantly via a web portal
Optimizing Inventory Planning
- Archive years of sales and inventory data from across the stores
- Tagged data by SKU, store, region, category, and season
- Enabled analysts to generate long-term trend reports and forecast demand for high-moving SKUs
Mergers & Acquisitions
- After merging or acquisition of other healthcare enterprises, consolidation requires retiring redundant systems.
- Requirement of preserving historical clinical records.
- Need for unified data archival from various sources.
Legacy System Decommissioning & Data Migration
- High maintenance cost to support legacy EHR/EMR systems.
- Migrating from legacy to modern HER/EMR platforms.
- Vendors like Amalga HIS & VistA exiting from supporting healthcare enterprises.
Cost-effective Patient Records Retention
- To reduce storage & licensing costs of EHR/EMR.
- Requirement of reducing TCO.
- Reducing maintenance cost of historical patient records retention.
Patient Data Breach & Security Incident
- After data breach incidents – for instance, the proven incident of HealthEquity (March 2024)—unauthorized access exposed the sensitive PII and PHI.
- Legacy system vulnerabilities exposed by internal security audit.
- Comply with new security standards.
- Transitioning to zero-trust security solution.
Healthcare Compliance & Audit Mandates
- Certification, Re-certification & Accreditation.
- Update in healthcare data retention standards.
- Legal hold requirement & litigation.
- Health insurance claims.
- Corporate governance audits.
- Clinical records quick retrieval.
- Long-term PHI archival.
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